Date Description & Time Location Meeting Status

 Town of Dunkirk

Dane County, Wisconsin

Town Board Meeting Minutes


March 16, 2020

7:00 PM

Dunkirk Town Hall

654 County Highway N

Chairman Monsen called the meeting to order at 7:00 p.m.  Also present were Supervisor Ted Olson, Supervisor Daniel Jenks, Constable Greg Holte, Road Crew Members Mark Gretebeck and John Bothum and Clerk Melanie Huchthausen.   See attached sign-in sheet for others present. 


1.    Welcome and Pledge of Allegiance.  The Pledge was led by Constable Greg Holte.  Due to the corona virus and town hall repairs, the Board was set up in the garage, six feet apart for social distancing. 


2.      Approval of Agenda.  Supervisor Olson stated a motion to approve the agenda as presented.  Motion was seconded by Supervisor Jenks.  Motion carried 3-0. 


3.  Minutes: Chairman Monsen asked if everyone read the minutes.  Supervisor Jenks stated a motion to approve the minutes of the regular meeting of March 2, 2020.  Motion was seconded by Supervisor Olson.  Motion carried­ 3-0. 


4.  Report on Bills:  Supervisor Olson stated a motion to accept and approve the bills payable in the amount $5,712.50 Motion was seconded by Supervisor Jenks.    Motion carried 3-0.


5.  Public Comment:     (1) Jeanne Schwass-Long was in attendance to give her Commission on Aging report.   They have a new Albion representative on the Commission.  The accreditation program recommended secure data storage for case management.   There are new standards for ride sharing appointment scheduling, resulting in a reduction in services.  They have instructor agreement which they are considering amending. 


6.  Clerk's Report:   Clerk Huchthausen gave the Clerk’s report, all of which related to the upcoming April 7th election.  The Board authorized the Clerk to hire part-time help to issue absentee ballots.  Supervisor Jenks stated a motion to approve the Clerk’s Report.  Motion was seconded by Supervisor Olson.  Motion carried 3-0.      


7.  Road Crew:      (1) There are three dead ash trees on Tower and A.  A resident has started a new business for tree removal.  A bid was given in the amount of $2,200.00.  (2) The front railings were in disrepair, so they were removed and updates were completed. 


8.  Constable Report:     (1)  Holte spoke with the owners of the property and the renter on County A and Tower regarding junk accumulation.  The renter agreed to clean up the property.  (2) Holte stopped and talked with Mayor Swadley and other City workers regarding the Hammis property.  He will follow up with Scott Schroeckenthaler at the County regarding the status of the complaint filed. 


9.  Plan Commission Report.    Meeting was canceled due to lack of agenda items. 


10.  Complaints:    None.


11.  Unfinished Business:


a.   Discussion and necessary action on Paul Tyler culvert issues.  Mark Gretebeck is having the location done. 


b.   Discussion and necessary action on display case for historical

documents.  No action taken. 


c.    Discussion and necessary action on appointment of rural

preservation committee.  All applications have been received.  Interviews will be held when the corona virus concern has passed. 


d.   Discussion and necessary action on broadband access for the

Town.   No action taken. 


e.   Discussion and necessary action on EMS Agreement with the City

of Stoughton.  No action taken. 


f.     Discussion and necessary action on decals for Town trucks and

Constable’s patches.  John Bothum found someone to create the patches for $9 a patch.  She will also embroider on the shirt for $9 a shirt.   


g.   Discussion and necessary action on updating/remodeling the

Town Hall.  The ceiling has been removed and there is now a discussion of whether to replace the paneling.  Dale Hanson of Rite-Way Construction provided three bids, all of which to install dry-wall and paint the same. Two new doors will have to be installed in the bathrooms.  Supervisor Jenks also spoke with Jerry to install drywall, paint the drywall, and install new casing and jams who gave a verbal bid of $4,900.  Jerry’s bid does not include new doors, nor re-installing cabinets.  The only unknown will be the condition of the insulation under the paneling.  Chairman Monsen stated the Town Hall has not been remodeled in over 57 years.  If drywall is going to be installed, it has to be during the time when the new ceiling and lights are being installed.  Chairman Monsen recommended raising the walls by 2’ or doing the vaulted ceilings.  Supervisor Jenks stated doing drywall walls at 8’ feet with new ceiling and lights will make a huge improvement.  Supervisor Olson stated the difference between raising the ceiling to a vaulted ceiling is only a $1,400 difference.  The Road Crew has discussed making modifications to the garage to accommodate additional equipment, since a new building cannot be built.  There will be additional costs of ceiling tiles and electrical with a vaulted ceiling.   The Clerk stated her concerns regarding the timing of completion due to the closeness of election day.  Supervisor Olson stated a motion to install vaulted ceilings.  Motion was seconded by Supervisor Jenks.  Motion carried 3-0. 


12.    New Business:


a.   Discussion and necessary action on 2020 Town Road repairs and

bidding.  Gretebeck provided a cost estimate to do road work on Oak Lawn and Taylor Lane, as well as seal coating a number of roads.  This only takes care of a couple of roads and there are many others that will need to work.  Gretebeck will like to notice the road work for March 26th and April 2nd, opening the bids on April 13th and awarding on April 20th


b.   Discussion and necessary action on refinancing current loan.  LGIP

has lowered their interest rates from 4% to 2.5% if the Town refinances 25% of their current loan.   Action will be taken at the next meeting. 


13.  Future Agenda Items. 


14.  Adjournment:   No further business, Supervisor Olson stated a motion to adjourn the meeting at 8:20 p.m.  Motion was seconded by Supervisor Jenks.  Motion carried 3-0. 


Submitted 04/06/2020

Melanie Huchthausen, Clerk



List of attendees

Copy of Bills

Copy of agenda for March 16, 2020 meeting

Copy of Clerk’s Report