Town of Dunkirk
Dane County, Wisconsin
Town Board Meeting Minutes
April 20, 2020
Dunkirk Town Hall
654 County Highway N
Chairman Monsen called the meeting to order at 7:00 p.m. Also present were Supervisor Ted Olson, Supervisor Daniel Jenks, Constable Greg Holte, Treasurer Bonnie Smithback, Road Crew Foreman Mark Gretebeck and Clerk Melanie Huchthausen. Resident Paul Tyler and Dale Beske were also on the conference call.
1. Welcome and Pledge of Allegiance. The Pledge was led by Constable Greg Holte. Due to the corona virus the meeting was held by conference call.
2. Approval of Agenda. Supervisor Olson stated a motion to approve the agenda as presented. Motion was seconded by Supervisor Jenks. Motion carried 3-0.
3. Minutes: Chairman Monsen asked if everyone read the minutes. Supervisor Olson stated a motion to approve the minutes of the regular meeting of April 6, 2020. Motion was seconded by Supervisor Jenks. Motion carried 3-0.
4. Report on Bills: Supervisor Jenks stated a motion to accept and approve the bills payable in the amount $12,342.57 Motion was seconded by Supervisor Olson. Motion carried 3-0.
5. Public Comment: Chairman Monsen commended the election workers for a safe and orderly election day. Supervisor Olson also commended the Road Crew on all of the hard work they have done on the Town Hall remodel.
6. Clerk's Report: Clerk Huchthausen gave the Clerk’s report, a copy of which is attached. Supervisor Jenks stated a motion to approve the Clerk’s Report. Motion was seconded by Supervisor Olson. Motion carried 3-0.
7. Road Crew: (1) Crack filling service has started work today. (2) Mowing of parks have started.
8. Constable Report: None.
9. Plan Commission Report. Meeting was canceled due to lack of agenda items.
10. Complaints: None.
11. Unfinished Business:
a. Discussion and necessary action on Tower Drive culvert issues. Chairman Monsen advised at the last meeting it was discussed that the fiber cable had to be sited. Chairman Monsen has called Diggers Hoteline once and Gretebeck has called twice without results. Supervisor Jenks stopped by today and there was a flag on the west side of the road. The flag was by VanGuard and says “no fiber located.” Supervisor Jenks stated there is pooling east of the culvert being caused by logs and dirt. Gretebeck requested Diggers Hotline check both sides of the road, 55’ north and 55’ south of the culvert within the road right-of-way. Paul Tyler talked to fiber installers today and they state it is typically three feet from the surface. Chairman Monsen stated the Town will wait for Diggers Hotline to locate any fiber and then reach out to AT&T directly. Supervisor Olson recommended we send a letter to AT&T and ask them to locate their fiber. Chairman Monsen will draft a letter to be forwarded to AT&T. Dale Beske asked that the affected landowners (Dale Beske and Paul Tyler) be copied on the letter. Gretebeck maintains the Town set the culvert at the same depth as before. It is the same size as the culvert was before, sized by the County, and the level of the culvert was never raised.
b. Discussion and necessary action on display case for historical
documents. No action taken.
c. Discussion and necessary action on appointment of rural
preservation committee. All applications have been received. Interviews will be held when the corona virus concern has passed.
d. Discussion and necessary action on broadband access for the
Town. No action taken.
e. Discussion and necessary action on EMS Agreement with the City
of Stoughton. No action taken.
f. Discussion and necessary action on updating/remodeling the
Town Hall. The drywall is installed and the painting is complete. Olson Heating will be re-installing the heat registers and fixing leaks. Ceiling will be installed on Wednesday. Chairman Monsen commended the Road Crew for managing all the contractors and keeping the project on schedule.
g. Discussion and necessary action on refinancing current loan. No action taken.
12. New Business:
a. Discussion and necessary action on awarding of 2020 road bids.
The Town received the following bids:
For Seal coating:
Fahrner’s bid totaled $67,797
Scott Construction’s bid totaled $78,056
For the seal coating work, Supervisor Jenks stated a motion to award the work to Fahrner in the amount of $67,797.00. Motion was seconded by Supervisor Olson. Motion carried 3-0.
For Paving Oak Lawn and Taylor:
Tri-County’s total bid was $285,000
Wolf Paving’s total bid was $262,926
Payne & Dolan’s total bid was $249,800
For paving Oak Lawn and Taylor, Supervisor Olson stated a motion to award the work to Payne & Dolan in the amount of $249,800. Motion was seconded by Supervisor Jenks. Grebeck stated on Oak Lawn in the low ground there would be an 8” gravel lift. There will also be a 6-8” lift in the middle of Taylor. Both roads will be pulverized, instead of just overlaying, to lengthen the life of the road. Motion carried 3-0.
b. Discussion and necessary action on election worker’s wages. The election workers wages are currently $8 per hour and have been since 2008. The 2020 budget was $7,400 and current expenses total $6,000 without election workers yet being paid for February and April elections. Supervisor Olson stated the election inspectors came out and worked the April 7th election when the Governor had the State shut down. The Clerk stated the difference between paying $8 and $10 per hour will approximate $500. The WTA is asking the Town’s keep track of extra expenses related to elections for possible reimbursement from the State. Chairman Monsen commended the Clerk, election workers and the Road Crew for making sure the elections went smoothly and residents were able to vote in a safe manner. Supervisor Jenks stated a motion to increase the election workers’ wages from $8 to $12 an hour. Motion was seconded by Supervisor Olson. Motion carried 3-0.
c. Discussion and necessary action on removal of trees on Tower and A. We had a bid in the amount of $2,200. The town requested another bid. Jim Alme submitted a bid in the amount of $100/hour for 8-9 hours. Supervisor Olson stated a motion to award the tree removal work to Jim Alme. Motion was seconded Supervisor Jenks. Motion carried 3-0.
d. Discussion and necessary action on donation of original Town Hall building at 2599 Leslie Road (building only). Supervisor Jenks received a call from Sanford Quayle requesting that the Town obtain the prior Town Hall building. Supervisor Jenks met with the homeowner who is willing to donate the building. He recommends the History Commission look into the feasibility of moving the building and historical value. Chairman Monsen will speak with the History Commission to gather their opinion. However, the Town Board has no interest in spending any money on the project.
e. Discussion and necessary action on resurfacing the Town Hall floor. Aleman’s Floor Care has provided an estimate to completely strip the floor of old wax and apply three coats of new wax in the amount of $969. The Board requested the Road Crew obtain another bid. No action taken.
13. Future Agenda Items.
14. Adjournment: No further business, Supervisor Olson stated a motion to adjourn the meeting at 8:15 p.m. Motion was seconded by Supervisor Jenks. Motion carried 3-0.
Melanie Huchthausen, Clerk
List of attendees
Copy of Bills
Copy of agenda for April 20, 2020 meeting
Copy of Clerk’s Report