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Town of Dunkirk
Dane County, Wisconsin
Town Board Meeting Minutes
July 6, 2020
7:00 PM
Dunkirk Town Hall
654 County Highway N
Chairman Monsen called the meeting to order at 7:00 p.m. Also present were Supervisor Ted Olson, Supervisor Daniel Jenks, Treasurer Bonnie Smithback, and Clerk Melanie Huchthausen. See attached sign-in sheet for others present.
1. Welcome and Pledge of Allegiance. The Pledge of Allegiance was led by Supervisor Olson.
2. Approval of Agenda. Supervisor Jenks stated a motion to approve the agenda as presented. Motion was seconded by Supervisor Olson. Motion carried 3-0.
3. Minutes: Chairman Monsen asked if everyone read the minutes. Supervisor Olson stated a motion to approve the minutes of the regular meeting of June 15, 2020. Motion was seconded by Supervisor Jenks. Motion carried 3-0.
4. Report on Bills: Supervisor Jenks stated a motion to accept and approve the bills payable in the amount $64,916.75. Motion was seconded by Supervisor Olson. Motion carried 3-0.
5. Public Comment: (1) Dale Beske was in attendance to make some comments regarding the culvert issue on Tower Drive. He hired a surveyor to make measurements on the bottom of the culvert and the bottom of the stream. As a result of the measurements, he believes the culvert should be lowered 19 1/2”. He believes a review of State Statutes sec. 88.87 states the Town Board has a duty to resolve the water issue. He further believes the Town needs to lower the culvert two feet. The Chairman will place the matter on the following agenda. In advance of the meeting, Chairman Monsen requested Beske provide the Town a copy of the surveying report. (2) Jeanne Schwass-Long reported on the Commission on Aging meeting. The drivers for Meals on Wheels who are over 65 years have been allowed to come back but there are changes to the delivery process. The Center continues to operate but differently given the pandemic. The Case Managers have continued to make contact with their residents. They continue to look at the survey results to make changes as needed. (3) We received an email from a resident wondering if metal detecting is allowed in the Town of Dunkirk parks and properties. (4) Resident Matt Harried advised the Town Board that the City has made preparations to proceed with their whitewater park and removing the Stoughton Fair buildings. The Triangle Troopers 4H Club meets at the Town Hall and a possibly a quarter of Fair participants are from the Town of Dunkirk. Supervisor Jenks suggested the Town Board should write a letter to the Mayor and Council with their opinions on the matter.
6. Treasurer’s Report: Treasurer Smithback gave the treasurer's report, a copy of which is attached and made a part of these minutes. Supervisor Olson stated a motion to approve the Treasurer’s Report. Motion was seconded by Supervisor Jenks. Motion carried 3-0.
7. Clerk's Report: Clerk Huchthausen gave the Clerk’s report, a copy of which is attached and made a part of these minutes. Supervisor Jenks stated a motion to approve the Clerk’s Report. Motion was seconded by Supervisor Olson. Motion carried 3-0.
8. Road Crew: (1) Road work has been done on Taylor Lane and Oak Lawn Road. They will complete the job later this week or next week. (2) The Clerk received a bill from Stoughton Utilities in the amount of $609.53 for work they had to do on a line that was hit when the Road Crew was removing trees for the protection of the power lines. The Road Crew contacted the City to advise that one clip was struck. A review of the invoice reveals that the cost of the part was $4.55 and the rest of the bill is comprised of labor and transportation. Chairman Monsen will contact Mayor Swadley to discuss the matter.
9. Constable Report: (1) Holte responded to an abandoned vehicle on Taylor Lane. Holte and Road Crew Foreman Mark Gretebeck called Dane County Sheriff to have the remove the vehicle before roadwork. (2) He caught a teenager attempting to steal a road sign and advised him the ramifications of doing so. Gretebeck confirmed a sign was stolen on a Town road over the weekend.
10. Complaints: None.
11. Unfinished Business:
a. Discussion and necessary on appointment of rural preservation
committee. Supervisor Olson stated a motion to appoint Deb Wiepz, Matthew Harried, Bill Delehanty, Richard Barton, Stephen Manderfeld, Tracy Wiklund, Ken Martin and Sylvia Lawrence to the rural preservation committee. Motion was seconded by Supervisor Jenks. Motion carried 3-0.
b. Discussion and necessary on EMS Agreement with the City of
Stoughton. No action taken.
c. Discussion and necessary action on refinancing the current loan.
The Clerk sent an email to the Board regarding obtaining a new loan and refinancing the current loan. Supervisor Olson stated a motion to take the necessary action to file the paperwork to refinance the current loan and to obtain an additional loan to keep our debt levy the same.
d. Discussion and necessary action on revising the Town Hall Use
Policy. Supervisor Olson asked that the penalty for not cleaning up the hall to be $50 or actual costs for cleaning and/or damages deemed feasible by the Board, and forfeit future use of the Town Hall. Supervisor Olson stated a motion to revise the Town Hall Use Policy with the changes requested. Motion was seconded by Supervisor Jenks. Motion carried 3-0.
12. New Business:
a. Discussion and necessary action on Ordinance No. 01-2020
Chapter 18 Rural Preservation Program. A public hearing was held on the draft ordinance prior to the Board meeting. A request was made to amend the ordinance to amend section III (C) to state “The Commission shall consist of at least seven (7) members and no more than nine (9) members. The members shall be appointed by the Town Chairman subject to confirmation by the Town Board. At least four (4) members or a simple majority of members of the Commission shall be property owners of the Town at all times and the remaining members may be property owners or non-property owners.” Supervisor Olson stated a motion to approve Ordinance No. 01-2020 Chapter 18 Rural Preservation Program with the amendments. Motion was seconded by Supervisor Jenks. Motion carried 3-0.
13. Future Agenda Items. Concern for the Stoughton Fair, Discussion with the City regarding the Stoughton Utilities’ bill, and the Tower Drive culvert. Scheduling a meeting for the Rural Preservation Committee on July 27, 2020 at 7:00 p.m.
14. Adjournment: No further business, Supervisor Jenks stated a motion to adjourn the meeting at 8:25 p.m. Motion was seconded by Supervisor Olson. Motion carried 3-0.
Submitted 07/20/2020
Melanie Huchthausen, Clerk
Attachments:
List of attendees
Copy of Bills
Copy of agenda for July 6, 2020 meeting
Copy of Treasurer’s Report
Copy of Clerk’s Report
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