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Town of Dunkirk
Dane County, Wisconsin
Town Board Meeting Minutes
April 4, 2022
7:00 PM
Dunkirk Town Hall
654 County Highway N
Chairman Monsen called the meeting to order at 6:30 p.m. Also present were Supervisor Ted Olson, Supervisor Daniel Jenks, Constable Greg Holte, Treasurer Bonnie Smithback, Public Works Director John Bothum and Clerk Melanie Huchthausen. See attached sign-in sheet for others present.
1. Welcome and Pledge of Allegiance. The Pledge of Allegiance was led by the Constable.
2. Approval of Agenda. Supervisor Olson stated a motion to approve the agenda as presented. Motion was seconded by Supervisor Jenks. Motion carried 3-0.
3. Minutes: Chairman Monsen asked if everyone read the minutes. Supervisor Jenks stated a motion to approve the minutes of the regular meeting of March 21, 2022. Motion was seconded by Supervisor Olson. Motion carried 3-0.
4. Report on Bills: Supervisor Olson stated a motion to accept and approve the bills payable in the amount $42,999.43. Motion was seconded by Supervisor Jenks. Motion carried 3-0.
5. Public Comment: (1) Dean and Dawn Stronach were in attendance to discuss their request to have Fossen Court, the town drive leading to their home, being sold/given to them. There is another resident who also uses this town drive and there is an easement. Supervisor Olson stated the drive is a Town owned driveway. The Stronachs believe the shared driveway decreases the value of their property. The resident behind them has put in a culvert on Hogie Road for an additional access to his property. The Board believes this additional access was originally a field access. If the Stronachs obtain ownership, they believe they would have to resurvey the property and place a fence to prevent the property owner behind them from using the road. Chairman Monsen advised the Town does obtain State aid for the road. Bothum stated the road was double-sealed years ago by the Town. Chairman Monsen stated the Town will schedule a special Town Board meeting with both residents to discuss options. (2) Chairman Monsen will contact Renee Lauber to determine the best route to proceed for someone to research grants.
6. Treasurer’s Report. Treasurer Smithback gave the treasurer's report, a copy of which is attached and made a part of these minutes. Supervisor Jenks stated a motion to approve the Treasurer’s Report. Motion was seconded by Supervisor Olson. Motion carried 3-0.
7. Clerk's Report: Clerk Huchthausen gave the clerk's report, a copy of which is attached and made a part of these minutes. Supervisor Olson stated a motion to approve the Clerk’s Report. Motion was seconded by Supervisor Jenks. Motion carried 3-0.
8. Road Crew: (1) 3x3 hole occurred on Pleasant View and Hoel Avenue perhaps as a result of boring by Intercon last fall. Intercon was supposed to come and look at it this week. Bothum will request Intercon repair the road. (2) The rear tires on the one ton are bald. The cost of new tires are $1,203. (3) The garage office is short on electrical outlets. The Board approved No Shorts installing a couple of outlets. (3) The Crew will be painting some walls in the garage bay. (4) The culver on Riverwood that has been plugged and cause for concern to the Dowlings is rotted underneath. Bothum will speak with the resident regarding replacing the culvert.
9. Constable Report: Holte received a number of calls last week asking whether the roads were still posted for weight limits. All calls were referred to Road Crew Foreman John Bothum.
10. Plan Commission Report: The Town Board and Plan Commission had a joint meeting on McComb Road regarding the request to amend our land use plan. See Unfinished Business (a).
11. Rural Preservation Commission Report. The Commission continues to meet now once a month. They are waiting for the assessments of the three recommended parcels to be completed.
12. Complaints: None.
13. Unfinished Business:
a. Discussion and necessary action on amending the Town’s Land
Use Plan. To amend the Land Use Plan, the Plan Commission needs to take a number of steps. Those steps are as follows:
1. Send Majid a copy of the amendment for review and feedback (per Majid's email attachment, technical review, page 1).
2. Send each member of the Plan Commission a copy of the application. (pg. 62, step 2)
3. Properly notice a Land Use Plan Amendment review of the amendment and passage of a resolution (pg. 62, steps 5&6)
4. Perform step 8 on page 62.
5. I will prepare an ordinance to amend the plan.
6. I will provide a class 1 public notice at least 30 days before a public hearing of the Town Board to review the plan amendment ordinance.
7. If passed, I will then follow steps 12 & 14.
The Clerk has sample resolutions and ordinances from Majid at Dane County Zoning, which she will forward to the Board and Delehanty. Delehanty will discuss the resolution and potential ordinance at their next Plan Commission meeting.
b. Discussion and necessary action on updating Town’s Employee
Handbook. The Board has made changes to the Town Employee Handbook and have returned to Luann Alme to amend.
14. New Business:
a. Discussion and necessary action on Wisconsin Disaster Fund
Paperwork related to the March 5, 2022 tornado and wind storm. The Clerk met with Carrier Meier from Dane County Emergency Management and AJ Gillingham from the City of Stoughton on March 29, 2022. Carrie has prepared and will file by April 6th the Wisconsin Emergency Management Notification of Eligible Applicants for Wisconsin Disaster Fund. We have prepared the form to include $757,000 to repair Leslie Road and $2,500 for debris clearance. We must attain a ratio equal to or greater than $4.10 per capita in order to qualify, and our per capita ratio is $395.16. A number of culverts will have to be replaced at the same time as the road work is done. A large culvert will require an engineer’s report. The culvert work is not covered under the Disaster Fund. No work will be performed until we get notified of any monies from the Wisconsin Disaster Fund.
b. Discussion and necessary action on Brush Site Agreement with
the City of Stoughton. The Clerk has not received a Brush Site Agreement from Brett Hebert at the City.
15. Future agenda items.
16. Adjournment: No further business, Supervisor Jenks stated a motion to adjourn the meeting at 7:50 p.m. Motion was seconded by Supervisor Olson. Motion carried 3-0.
Submitted 04/18/2022
Melanie Huchthausen, Clerk
Attachments:
List of attendees
Copy of Bills
Copy of agenda for April 4, 2022 meeting
Copy of Treasurer’s Report
Copy of Clerk’s Report
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