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Town of Dunkirk
Dane County, Wisconsin
Town Board Meeting Minutes
July 1, 2019
7:00 PM
Dunkirk Town Hall
654 County Highway N
Chairman Monsen called the meeting to order at 7:00 p.m. Also present were Supervisor Ted Olson, Supervisor Daniel Jenks, Treasurer Bonnie Smithback, Constable Greg Holte, Road Crew Foreman Mark Gretebeck and Clerk Melanie Huchthausen. See attached sign-in sheet for others present.
1. Welcome and Pledge of Allegiance. The Pledge was led by Veteran Jack Lyon.
2. Approval of Agenda. Supervisor Olson stated a motion to approve the agenda as presented. Motion was seconded by Supervisor Jenks. Motion carried 3-0.
3. Minutes: Chairman Monsen asked if everyone read the minutes. Supervisor Jenks stated a motion to approve the minutes of the regular meeting of June 17, 2019. Motion was seconded by Supervisor Olson. Motion carried 3-0.
4. Report on Bills: Supervisor Olson stated a motion to accept and approve the bills payable in the amount $27,166.18. Motion was seconded by Supervisor Jenks. Motion carried 3-0.
5. Public Comment: (1) Chairman Monsen requested Jack Lyon speak with the History Committee members to pick a topic and schedule a meeting. A planning meeting was scheduled for July 8th at 6:30 p.m.
6. Treasurer’s Report: Treasurer Smithback gave the treasurer's report, a copy of which is attached and made a part of these minutes. Supervisor Olson stated a motion to approve the Treasurer’s Report. Motion was seconded by Supervisor Jenks. Motion carried 3-0.
7. Clerk's Report: Clerk Huchthausen gave the Clerk’s report, a copy of which is attached and made a part of these minutes. Supervisor Jenks stated a motion to approve the Clerk’s Report. Motion was seconded by Supervisor Olson. Motion carried 3-0.
8. Road Crew: (1) Overlaying and shouldering has been done. Seal coating will take place between the raindrops, perhaps this week. (2) On the 19th of July to August 5th, Mark will be out of the office. John will be able to handle all Town Road Crew activities. (3) Paul Tyler did call and received the acreage reports on the property. The recorded planted acres for the last five years shows that there has been a decline in planted acres.
9. Constable Report: Holte has inspected the Knudson property twice. See Unfinished Business, item (c) for additional information.
10. Purchase of Development Rights Report. The advisory referendum passed and the Clerk and Board are working on the next steps.
11. Complaints: None.
12. Unfinished Business:
a. Discussion and necessary action on Brush Site Agreement with the City of Stoughton. Changes were made to the Brush Site Agreement and we are
awaiting a response from the City.
b. Discussion and necessary action on County aid for culvert replacement. Anne Anderson from Mead & Hunt has not yet provided a proposal to perform
engineering services. John Bothum spoke with Jim from the Town of Pleasant Springs. They size their own culverts and the County has always reimbursed them their bridge aid.
c. Discussion and necessary action on Controlled Surface Finishing, Inc.’s Conditional Use Permit. Chairman Monsen received a text from Dennis
Hilgendorf. Additional vehicles and equipment have been sold, and more have “for sale” signs on them. Hilgendorf and Knudson will be meeting with the County Zoning Inspector and informing the County Attorney of his findings prior to the hearing on July 12, 2019.
13. New Business:
a. Discussion and necessary action on Resolution No. 07-19-03, Approval and Authorizing Application for Loan. Supervisor Jenks read the preamble
provided by The Board of Commission of Public Lands, State of Wisconsin to approve a $450,000.00 loan for the period of four years with a 3.75 percent per annum interest rate. In addition, the Clerk read the Town Resolution No. 07-19-03. Supervisor Olson state a motion to approve Resolution No. 07-19-03, Approval and Authorizing Application for Loan. Motion was seconded by Supervisor Jenks. Chairman Monsen explained that the Town borrowed $200,000 to repair roads in 2017. That loan has been paid off. The Town is now borrowing $450,000 to purchase the new plow truck which has already been ordered and repairing roads. Taxes will not be affected. The Town Board viewed the road conditions with the Road Foreman and they really took a hit this winter. If the nine worst roads were repaired now, it would cost approximately 1.1 million dollars. Motion carried 3-0.
b. Review and approval of draft newsletter. The Clerk provided the draft newsletter and requested any revisions be given by July 8, 2019.
14. Future Agenda Items. Appoint a representative to the Dunkirk Dam Lake District.
15. Adjournment: No further business, Supervisor Olson stated a motion to adjourn the meeting at 7:40 p.m. Motion was seconded by Supervisor Jenks. Motion carried 3-0.
Submitted 07/15/2019
Melanie Huchthausen, Clerk
Attachments:
List of attendees
Copy of Bills
Copy of agenda for July 1, 2019 meeting
Copy of Treasurer’s Report
Copy of Clerk’s Report
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